Board Position Descriptions | Wilton Soccer Association
The Wilton Soccer Association is dedicated to providing Wilton children, their families and the community with a positive soccer experience at all skill levels that emphasizes having fun, building character through sportsmanship, coaching excellence, te

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BOARD DESCRIPTIONS (DRAFT)

 

BOARD OF DIRECTORS

 

CURRENT POSITIONS

President / Co-President - Serve as chief executive officer of the organization and to preside over Board of Director meetings. No voting authority other than in breaking a tie vote of the Board.

Treasurer - Monitor and report financial status of the WSA.

Secretary – Responsible for producing minutes to Board Meetings and maintaining WSA archives. And, documenting and keeping WSA Policies up to date and organized.

Legal Counsel - Provide legal advice/counsel to WSA. Ensure all Risk and Insurance policies are maintained and up to date.

VP Intramurals (TOTS, Pre-K, K-2) - Coordinate WSA Intramural Program for children 3 years old through 2nd grade (Fall & Spring seasons).  Responsibilities include communication to WSA Board and overseeing 6 league directors (1 director per league divided by grade/birth year and gender), parent coaches, professional coaches, parents of players, photography company, trophy company and shirt company.

VP of Girls Travel

  • Recruit team parents to manage teams, manage the travel team managers -providing assistance and guidance to parent managers throughout the season.

  • Coordinate with VPBT season kick off meetings with DOC and parent managers.

  • Work with VP of Programming to ensure your teams have access to desired programming.

  • Ensure team rosters are accurate prior to team communication

  • Point of contact for all WSA members in the Girls travel program, assisting with general questions, issue resolution & disciplinary actions.

VP of Boys Travel

  • Recruit team parents to manage teams, manage the travel team managers -providing assistance and guidance to parent mangers throughout the season.

  • Coordinate with VPBT season kick off meetings with DOC and parent managers.

  • Work with VP of Programming to ensure your teams have access to desired programming.

  • Ensure team rosters are accurate prior to team communication

  • Point of contact for all WSA members in the Girls travel program, assisting with general questions, issue resolution & disciplinary actions.

 

VP of Warrior Program

  • Recruit team parents to manage teams, manage the team managers -providing assistance and guidance to parent managers throughout the season.

  • Benchmark TWP with surrounding towns recreational soccer programs

  • Provide strategic direction and planning for TWP and work closely with coaching staff to ensure programming is occurring as planned.

  • Ensure team rosters are accurate and loaded into cjsa system with registrar

 

VP of Programming & Tryouts

  • Coordinate all extra programming & clinics with coaching group(s) across all age groups, working closely with the appropriate group VP and organization offering programming to ensure proper communication, staffing, fee structure and execution of programming. Examples include pre-season camps, goalie clinics, winter training, tryout readiness training, etc

  • Coordinate all tryouts for WSA, working closely with the coaching group, to select dates, secure volunteer staffing for each session (volunteers required are 2 check in people and disciplinarian per session). Tryouts are conducted in May/June for all Travel teams and Jan/Feb when necessary.

  • Ensure that scoring is fair and balanced, giving no favor or penalty to players that are unable to attend any or all tryout sessions due to injury, obligations or other situations.

Fields & Operations Director

 

Fields Director – Responsible for overseeing fields setup & take-down, fields coordination and assignment with Rec and Travel programs. Also to oversee operations, planning the use of materials, purchasing and some administrative tasks.

Operations Director – Responsible for overseeing operations, planning the use of materials, purchasing and some administrative tasks.

 

VP Jr. Referee & Tournaments

 

VP Merchandising & Sponsorship

  • Develop Club Prospectus for WSA.

  • Coordinate all sponsorship opportunities for WSA working across the community to identify partnerships that continue to support our programming.

  • Identify and source merchandise that can promote the Wilton Soccer brand in the community.

 

Web Director

Responsible for content and maintenance of the WSA website including the online registration programs. Data sharing with SWD and CJSA as needed for technical support of Registrar. Maintain social media accounts and content. Create and/or manage community level email communications. Create print communications and flyers to be used in conjunction with website. Oversee website integration with any external systems. Manage any digital assets such as email, document storage.

 

OLD OR PROPOSED:

OLD: Coaching & Registration Director – Oversee travel tryout process; disseminate registration information for travel programs, register and collect materials from potential travel players; Responsible for overseeing coaching for the travel & rec teams, including serving as a liaison with professional coaching organizations and a resource for intramural parent coaches.

PROPOSED: Parent Liaison

PROPOSED: PR/Communications

PROPOSED: CT Rush/Premier Liason

 

 


 

 

OFF-BOARD VOLUNTEERS

CURRENT

Intramural (k-2) League Directors – Acting as commissioner of the league for a respective age group. Responsible for forming team rosters, practice & game schedules, and disseminating information to the coaches in a timely manner.

Rec+ (3+) League Directors - Acting as commissioner of the league for a respective age group. Responsible for forming team rosters, practice & game schedules, and disseminating information to the coaches in a timely manner.

TOPS Soccer Coordinator – Responsible for coordinating activities for this program including registration and fields.

Travel Managers – Responsible for administrative roles of their respective team; the manager serves as liaison between the players, parents, coach and WSA, making sure all information, paperwork and schedules are collected, processed and communicated on a timely basis.

Travel Registration Coordinator – Interact with the registrar of the SWD office for certification of team rosters and player passes. •

Travel Tryout Liaison – Responsible for coordinating travel tryout process with the coaching organization. •

Travel Manager Handbook – Maintain and update the Travel Manager handbook. •

Coaching Clinic Coordinator – Acts as a liaison between Rec/Travel programs and the MLS/NOGA organizations.

Winter Training Coordinator – Responsible for coordinating winter training sessions for the Rec and Travel teams.

Travel Tournament Coordinator – Responsible for the coordination of travel tournament events for the travel teams.

High School Liaison – Acts as a liaison between the WSA and High School program.

Rec Program Fields Coordinator – Responsible for fields coordination and assignment for the Rec program.

Travel Program Fields Coordinator – Responsible for fields coordination and assignment for the Travel program.

Fields Setup / Take-Down Coordinator – Responsible for fields setup prior to fall and spring soccer seasons and field take-down at the end of each season. WSA has received approval from P&R to keeps goals assembled on fields and locked. Nets will need to be removed/put up each season. • Procurement Coordinator - To purchase and negotiate equipment, patches, supplies and additional materials as required by the WSA

Intramural Shirt Coordinator – To work with VP K-2 for acquiring shirts needed for Fall and Spring seasons.

Photo Day Coordinator - Responsible for selection of vendor, organization of photo day and distribution of all intramural team photos and coaches plaques.

Trophy Coordinator - Responsible for selection of vendor, purchase and distribution of all intramural trophies.

Equipment Coordinator - To put all of the coaches bags together for the intramural and travel program and purchase/replace equipment, as needed.

 

OLD OR PROPOSED:

OLD: Nutmeg Tournament Coordinators – Role filled by representatives from each of the U10 Travel teams. Responsible for overseeing all activities associated with the Nutmeg Tournament.

 

 

 


 

 

COACHING STAFF

WSA Director of Coaching

Administrative Director

Warrior Director  

TOPSoccer Director

Intramural (K-2) Director

 

 


 

 

ADMINISTRATIVE STAFF

 

Referee Assignor - Senior Referees

Referee Assignor - Junior Referees

Referee Coordinator

Registrar

Scheduler